ANNUAL GENERAL MEETING

2022 AGM 

The 2022 AGM will be held:
Tuesday 21st June at 7:45pm sharp at
Ashwood Hall, 21A Electra Av, Ashwood 

Nominations for the MEMRLTA Committee 

Join the MEMRLTA Committee! All positions on the Executive become vacant and nominations for new members are most welcome. Think about having your club represented on this Committee. The Secretary would be happy to explain to any prospective nominee the responsibilities involved in the running of your Association. 

Download a MEMRLTA Committee nomination form. Nomination forms must be received by the Secretary by 24th May 2022. 

Amendments to By-Laws or Rules of Association 

Any Club wishing to submit an amendment to the MEMRLTA Rules of Association or any By-Law may include a brief supporting statement with their proposed amendment. Any proposed amendment must reach the Secretary, Helen Williams, by 24th May 2022. 

Attendance by Clubs

Each Club should be represented by TWO voting delegates with additional members most welcome to attend. A $20 fine applies to a Club not represented.

2021 AGM 

The 2021 AGM of MEMRLTA Inc was held Tuesday 23rd November 2021 at 7:30pm sharp via Zoom

Download the Agenda and proposed changes to our Rules of Association

Download the Minutes from the 2020 MEMRLTA AGM

Condolences

We added a Condolence section into the 2021 AGM Agenda. The Committee felt it would be a respectful way to remember our past team members and friends, many of whom we would have only known because of our association with MEMRLTA tennis. This section will be a feature of our AGMs in the future, and as this was our first, we encouraged Clubs to forward names of those that had passed, dating back to about five years. 

Condolences were given for:

• Barbara Butler
• Norma Clark
• Judith Elkner
• Margot Gibson
• Rosemary Hazel
• Betty Henry
• Bev Lennon
• Dawn Munyard
• Nola Phillips
• Peg Pratt
• Carolyn Rule
• Cheri Sheedy
• Deirdre Stanistreet
• Gwen Woodward 
• Pat Wright

Proposed Amendments to By-Laws

All Amendments that were submitted by the Executive Committee and Kooyong, in the original Agenda, were withdrawn and will be resubmitted at next year’s AGM.  We thank Kooyong for agreeing to withdraw their amendment and to re-submit it next year.

Proposed Amendments Rules of Association

The following minor Rules of Association amendment were passed:

Statement of Rule 2 (1) read:
"summer tennis season" is the season commencing in August/September of any year,
"winter season" is the season commencing in March/April and of any year

and now reads:
"summer tennis season" is the season commencing in August/September/October of any year,
"winter tennis season" is the season commencing in March/April/May of any year

Supporting Statement: This change will give us more flexibility in setting starting and ending dates for each season, which in particular will reduce the need to schedule matches close to Christmas and on the first day of Term 1.

The following Rules of Association amendment were passed:

Rule 28 (4) read:
"Each officer of the Association shall hold office until the annual general meeting next after the date of her election but is eligible for re-election except that the Secretary shall not hold office for more than five consecutive years and any other officer shall not hold office for more than three consecutive years."

and now reads:
"Each officer of the Association shall hold office until the annual general meeting next after the date of her election but is eligible for re-election except that the Secretary and Record Secretaries shall not hold office for more than five consecutive years and any other officer shall not hold office for more than three consecutive years."

Supporting Statement: The Record Secretary, like the Secretary, is an admin position requiring much time to train and acquire experience. It also requires a certain amount of confidence and skill in using a computer, which not everyone has. By allowing a Record Secretary to hold office for up to five years instead of only three, this change to the Rules will give us more flexibility in filling this position and allow the holder to gain more experience.

Nominations for Committee

President: Christine Youings, St Andrews Gardiner
Vice President: Fiona Dwyer, East Burwood
Secretary: Helen Williams, Camberwell United
Treasurer: Ros Brereton, Parker Reserve
Record Secretary: Hope Stewart, East Camberwell
Committee:
Jackie Aslett, Legend Park
Wendy O'Connor, UCTC
Christine Shearer, St Andrews Gardiner
Fiona Shelton, UCTC