2021 ANNUAL GENERAL MEETING
The 2021 AGM of MEMRLTA Inc will be held
Tuesday 23rd November 2021 at 7:30pm sharp via Zoom
Documents to have on hand
Download the Agenda and proposed changes to our Rules of Association
Download the Minutes from the 2020 MEMRLTA AGM
Attendance by Clubs
Each Club should be represented by TWO voting delegates with additional members most welcome to attend. A $20 fine applies to a Club not represented.
Proposed Amendments to By-Laws
All Amendments that were submitted by the Executive Committee and Kooyong, in the original Agenda, have now been withdrawn and will be resubmitted at next year’s AGM. We thank Kooyong for agreeing to withdraw their amendment and to re-submit it next year.
Proposed Amendments Rules of Association
The following minor Rules of Association amendment has been submitted by the Executive Committee
'Statement of Rules':- Currently the Statement of Rule 2 (1) reads:
"summer tennis season" is the season commencing in August/September of any year,
"winter season" is the season commencing in March/April and of any year
It is proposed to change this to:
"summer tennis season" is the season commencing in August/September/October of any year,
"winter tennis season" is the season commencing in March/April/May of any year
Supporting Statement: This change will give us more flexibility in setting starting and ending dates for each season, which in particular will reduce the need to schedule matches close to Christmas and on the first day of Term 1.
The following Rules of Association amendment has been submitted by the Executive Committee
Rule 28 (4) reads:
"Each officer of the Association shall hold office until the annual general meeting next after the date of her election but is eligible for re-election except that the Secretary shall not hold office for more than five consecutive years and any other officer shall not hold office for more than three consecutive years."
It is proposed to change this to:
"Each officer of the Association shall hold office until the annual general meeting next after the date of her election but is eligible for re-election except that the Secretary and Record Secretaries shall not hold office for more than five consecutive years and any other officer shall not hold office for more than three consecutive years."
Supporting Statement: The Record Secretary, like the Secretary, is an admin position requiring much time to train and acquire experience. It also requires a certain amount of confidence and skill in using a computer, which not everyone has. By allowing a Record Secretary to hold office for up to five years instead of only three, this change to the Rules will give us more flexibility in filling this position and allow the holder to gain more experience.
Nominations for Committee
President: Christine Youings, St Andrews Gardiner
Vice President: Fiona Dwyer, East Burwood
Secretary: Helen Williams, Camberwell United
Treasurer: Ros Brereton, Parker Reserve
Record Secretary: Hope Stewart, East Camberwell
Committee:
Jackie Aslett, Legend Park
Wendy O'Connor, UCTC
Christine Shearer, St Andrews Gardiner
Fiona Shelton, UCTC